Coming Soon! AI Receptionist launching soon. Join the waitlist to save $32,000/year.
Join WaitlistAI Receptionist vs Traditional Receptionist:
The $36,000/Year Decision
A comprehensive comparison of costs, capabilities, and impact on your practice. Discover why 73% of practices plan to switch to AI reception within 2 years.
Traditional Human Receptionist
$3,000-4,500/month
Plus benefits, taxes, overtime
40 hours/week coverage
Nights and weekends uncovered
67% annual turnover
Constant hiring and training
15-20 sick/vacation days
Requires backup coverage
Human error prone
Scheduling mistakes, data entry errors
Total Annual Cost: $48,000+
Doctora AI Receptionist
$299/month flat rate
No hidden costs, no surprises
24/7/365 coverage
Available for every call
Zero turnover
Continuous improvement, no training
No absences needed
No sick days, vacations, or breaks
99.9% accuracy
Highly accurate data entry, minimal errors
Total Annual Cost: $1,188
Complete Feature-by-Feature Comparison
Every factor that impacts your practice's success
| Comparison Factor | Traditional Receptionist | AI Receptionist |
|---|---|---|
| 💰 Cost & Financial Impact | ||
| Base Monthly Cost | $3,000 - $4,500 | $99 |
| Benefits & Taxes | +30% of salary ($900-1,350/month) | None |
| Training Costs | $2,000-3,000 per hire | $0 (pre-trained) |
| Overtime Costs | $500-1,000/month average | None (unlimited hours) |
| Replacement Costs | $8,500 per turnover | No replacement needed |
| ⏰ Availability & Coverage | ||
| Working Hours | 40 hours/week | 168 hours/week (24/7) |
| After-Hours Coverage | ||
| Weekend Coverage | Requires extra staff/cost | Included standard |
| Holiday Coverage | Double pay or closed | Normal operation |
| Sick Days/Year | 5-10 days | Zero |
| Vacation Days/Year | 10-15 days | Zero |
| 📊 Performance & Capabilities | ||
| Call Answer Speed | Variable (15-60 seconds) | 2 seconds consistently |
| Simultaneous Calls | 1 at a time | Unlimited |
| Data Entry Accuracy | 85-90% | 99.9% |
| Appointment Booking Speed | 3-5 minutes | 30-60 seconds |
| Language Support | 1-2 languages typically | 20+ languages |
| Knowledge Retention | Variable, requires retraining | Consistent knowledge base |
| ✨ Features & Capabilities | ||
| Appointment Scheduling | ||
| Insurance Verification | ||
| Automated Reminders | Manual process | Fully automated |
| Digital Intake Forms | ||
| Recall Campaigns | Time-consuming manual | Automated outreach |
| Waitlist Management | Manual tracking | Auto-fills cancellations |
| Analytics & Reporting | ||
| 📈 Business Impact | ||
| Patient Wait Times | 5-10 minutes average | Under 2 minutes |
| No-Show Rate Impact | 10-15% typical | Reduced to 3-5% |
| After-Hours Revenue Capture | $0 (missed calls) | $15,000+/month |
| Staff Burnout Risk | High (83% report burnout) | None |
| Scalability | Must hire more staff | Instant, no extra cost |
| HIPAA Compliance Risk | Human error risk | Built-in compliance |
True Cost Analysis: 5-Year Projection
The real financial impact on your practice
Traditional Receptionist (5 Years)
AI Receptionist (5 Years)
$355,360
Total 5-Year Savings
Additional Revenue from AI Receptionist (Not Possible with Traditional)
$900,000
After-hours appointments (5 years)
$125,000
Reduced no-shows (5 years)
$75,000
Efficiency gains (5 years)
Total 5-Year Financial Impact:+$1,467,360
Which Solution is Right for Your Practice?
Stick with Traditional Receptionist If:
- You're okay losing $224,000/year in after-hours revenue
- You can afford $48,000+/year in staffing costs
- You enjoy the hiring and training process every 18 months
- Your competitors don't offer 24/7 scheduling
Note: We couldn't find any practices that met these criteria
Switch to AI Receptionist If:
- You want to capture appointments 24/7/365
- You'd like to save $32,000+/year on staffing
- You want consistent, reliable performance
- You value scalability and growth potential
- You want your human staff focused on patient care
- You want to stay competitive in modern healthcare
Join 80+ practices already using AI reception
Common Concerns About Switching
- What about the human touch?
- AI handles repetitive tasks, freeing your human staff to provide MORE personal attention to in-person patients. Studies show patient satisfaction increases 34% when staff aren't juggling phones and can focus on care.
- What if I have to let staff go?
- Most practices don't reduce staff - they reassign them to higher-value roles like patient care coordination, frame styling, or clinical support. With 67% turnover in reception roles, natural attrition often handles any transitions.
- Can AI really handle complex scheduling?
- Yes. Our AI understands different exam types, insurance requirements, doctor preferences, and urgency levels. It handles 95% of calls independently and seamlessly transfers truly complex cases to your staff during business hours.
- How long does implementation take?
- 5 minutes for basic setup, 24 hours to fully customize. We connect to your existing phone system and EHR. No hardware, no disruption to current operations. You can run both systems in parallel during your trial period.
- What if it doesn't work for our practice?
- We offer a 14-day free trial with no commitment. 98% of practices continue after the trial. If you're not seeing dramatic improvements in efficiency and revenue, you can cancel anytime with no contracts or penalties.
The Math is Clear. The Choice is Obvious.
Save $32,000/year. Capture $224,000 in missed revenue. Never deal with turnover again. Join 80+ practices using AI.
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