Coming Soon! Front Desk Automation is in development. Join the waitlist to get 50% off when we launch.
Join WaitlistYour Front Desk is Overwhelmed.
AI Can Save 20+ Hours Every Week.
Front desk staff juggle phones, scheduling, insurance, paperwork, and patient care simultaneously. AI automation eliminates repetitive tasks, reduces errors by 94%, and lets your team focus on what matters: making patients feel valued.
Coming soon • Be first to reduce staff burnout • Get exclusive early access
The Front Desk Crisis
Front desk staff face 30-40% annual turnover - the highest in healthcare
What Gets Automated vs What Stays Human
AI handles repetitive tasks. Your staff handles relationships.
AI Handles Automatically
Appointment Scheduling
Books, reschedules, cancels 24/7
Insurance Verification
Checks eligibility, benefits, copays
Appointment Reminders
Texts, calls, emails automatically
Patient Intake Forms
Digital forms sent and collected
Recall Campaigns
Automated outreach for overdue exams
FAQ Responses
Hours, directions, services, prices
Waitlist Management
Fills cancellations automatically
Data Entry
Updates records, syncs systems
Repetitive tasks automated = 20+ hours/week saved
Staff Focuses On Patients
Personal Greetings
Warm welcomes, personal recognition
Empathy & Comfort
Anxious patients, special needs
Complex Questions
Medical concerns, treatment options
Frame Styling
Personal consultations, adjustments
Problem Resolution
Complaints, special situations
Doctor Support
Exam assistance, patient flow
Relationship Building
Loyalty, referrals, community
Result: 70%+ patient satisfaction with AI interactions
The Compound Effect of Front Desk Automation
Small automations create massive improvements
Time Savings
- 20+ hours/week automated tasks
- 30% less administrative burden
- Staff leaves on time daily
Efficiency Gains
- 94% fewer data entry errors
- 3x faster patient check-in
- Zero missed appointments
Staff Wellbeing
- 74% reduced burnout odds (JAMA)
- 82% improved work satisfaction
- 44% lower physician turnover
Patient Experience
- 2 min average wait time
- 98% appointment reminders sent
- 4.8/5 average Google reviews
Compliance
- 100% insurance verified
- HIPAA compliant processes
- Complete audit trails
Revenue Impact
- Capture more bookings 24/7
- $200 saved per no-show avoided
- 30-60% reduction in no-shows
A Day at the Front Desk: Before vs After Automation
Before: Chaos Mode
15 voicemails from overnight, 3 phones ringing
Juggling check-ins while returning calls, line forming
Insurance verification backlog, doctor waiting
Forgot to send reminder texts, 2 no-shows
Working through lunch, still behind
Data entry errors, insurance claim rejected
Patient complaint about wait time
Staying late to catch up on paperwork
Finally leaving, exhausted
Result: Stressed staff, unhappy patients, errors, overtime
After: Smooth Operations
All overnight calls handled, appointments booked
Greeting patients warmly, paperwork pre-filled
Insurance already verified, smooth patient flow
Helping patient select frames, building rapport
Full lunch break, AI handling calls
Training on new equipment, professional growth
Patient compliments the great service
Day complete, AI takes over evening calls
Home on time, energized
Result: Happy staff, delighted patients, zero errors, work-life balance
From Overwhelmed to Optimized in 30 Days
Progressive automation that doesn't disrupt your workflow
Week 1: After-Hours Coverage
AI handles all calls outside business hours. Staff arrives to pre-booked appointments instead of voicemails. Immediate 15% reduction in morning chaos.
Week 2: Overflow Call Handling
AI takes calls when staff is busy. No more hold times, no missed opportunities. Patient satisfaction scores improve immediately.
Week 3: Automated Reminders & Intake
Appointment reminders, confirmations, and digital intake forms automated. No-shows drop by 30-60%, paperwork eliminated.
Week 4: Full Automation Active
Insurance verification, recall campaigns, and waitlist management automated. Staff focuses entirely on patient care and relationships.
Day 30: Transformation Complete
Burnout reduced by 74%, overtime eliminated, patient satisfaction above 70%, your practice runs like clockwork.
Get Early Access
Join the waitlist and get 50% off when we launch
Exclusive offer: 50% off when we launch - early access exclusive
* All metrics shown are based on industry research. Individual results may vary.
Statistics Sources:
¹ Turnover rates: MGMA DataDive Practice Operations 2023
² Burnout reduction: JAMA Network Open 2024
³ Work satisfaction: Permanente Medical Group AI Scribe Study
⁴ Physician turnover: John Muir Health / Epic Share
⁵ Patient satisfaction: MGMA AI Chatbots Survey 2025
⁶ Data accuracy: UCHealth / Nym Health Study
⁷ Call volume: Dialog Health healthcare call center statistics
⁸ Missed calls: Practice Builders study of 7,000 calls
⁹ No-show reduction: MGMA, JAMA research on automated reminders
¹⁰ Time savings: Medsender/Zara Medical AI case study