Dictate your exam. Get a structured chart.
Speak your findings in plain language and Doctora turns the dictation into clean, structured clinical notes — every measurement in the right field, per eye, with ICD-10 and CPT codes — ready to enter into your EHR. Not a transcript you have to retype. A finished chart.
Works with your current EHR · HIPAA compliant · No migration
The short answer
AI dictation lets you speak your exam findings instead of typing them. Traditional dictation tools stop at speech-to-text — you get a block of narrative text to reorganize and key into the chart yourself. Doctora goes further: it understands the optometric exam, sorts every finding into the correct discrete chart field per eye, generates ICD-10 and CPT codes, and writes the structured note into your EHR for you to review and approve. You can dictate your findings, let Doctora listen to the visit, or do both — and it works with RevolutionEHR, Eyefinity, EyeCloudPro, CrystalPM, and OfficeMate.
- ✓Dictate naturally, in any order
- ✓Structured fields, not a text blob
- ✓Per-eye (OD / OS) measurements
- ✓ICD-10 + CPT generated and linked
- ✓Written into your EHR for review
- ✓Dictation or ambient — or both
From spoken dictation to structured chart
Dictate the exam the way you actually talk. Doctora captures the findings, measurements, and laterality and lays them into the chart.
“Uncorrected distance acuity 20/40 right, 20/30 left. Manifest minus 1.75 sphere right, 20/20; minus 1.25 sphere left, 20/20; add plus 2.00 both eyes. Pressures 15 right, 16 left by applanation at 10:42. Anterior segments clear, lids and lashes normal, corneas clear, chambers deep and quiet. Dilated fundus, cup-to-disc 0.3 round both eyes, maculae flat, vessels normal, periphery intact. Impression mild myopia with presbyopia. Plan, update the glasses prescription, return in one year.”
- Visual acuity (uncorrected, distance)
- OD 20/40 · OS 20/30
- Manifest refraction
- OD −1.75 sph (20/20) · OS −1.25 sph (20/20) · Add +2.00 OU
- Tonometry (applanation, 10:42)
- OD 15 mmHg · OS 16 mmHg
- Anterior segment
- Lids/lashes normal · corneas clear · AC deep and quiet OU
- Posterior segment (dilated)
- C/D 0.3 round OU · macula flat · vessels normal · periphery intact OU
- Assessment
- Myopia · Presbyopia
- Plan
- Update spectacle Rx · return to clinic in 1 year
- Coding
- ICD-10 + CPT generated and linked to the supporting diagnosis
Illustrative example. Doctora routes each finding to your EHR's own chart fields and codes the visit; you review and approve before anything is saved.
Dictate it, record it, or both
Doctora meets you wherever you chart. Most optometrists settle into a mix of the two.
Dictation mode
Narrate your findings in your own words — step out of the room to dictate the exam, or speak findings aloud as you go. Doctora structures every measurement and finding into the right chart field, per eye, and codes the visit.
Ambient mode
Let Doctora listen to the visit with the patient and build the structured note from the natural conversation — no dictation required, hands free for the exam.
Most doctors use both
A common workflow: let Doctora listen to the encounter, then dictate the detail you want to add — refraction numbers, the plan, patient education — and Doctora folds all of it into one clean, structured chart.
Plain dictation vs. Doctora
A dictation tool gives you text. Doctora gives you a structured, coded chart.
| Capability | Doctora | Traditional dictation tools |
|---|---|---|
| Turns your speech into text | ||
| Sorts findings into discrete chart fields (not one block of text) | ||
| Records measurements per eye (OD / OS) in the right fields | ||
| Generates ICD-10 diagnosis codes | ||
| Generates CPT codes and links each charge to its diagnosis | ||
| Writes the structured note into your EHR chart fields | ||
| Dictate findings in any order — it organizes them | ||
| Can also capture the patient encounter ambiently | ||
| Built specifically for optometry |
Comparison of Doctora with traditional medical dictation software (speech-to-text), as of June 5, 2026.
Dictate the whole visit, not just a note
Doctora structures the entire optometric encounter — more than 100 discrete, optometry-specific fields, recorded per eye — and then generates the coding to match.
Background & history
Ocular and medical history, medications, allergies, family history, and review of systems.
Chief complaint & HPI
The patient's reason for the visit and a structured history of present illness.
Entrance testing & acuity
Aided and unaided distance and near acuity, recorded per eye.
Refraction
Final spherocylindrical refraction, add, and best-corrected acuity per eye.
Tonometry (IOP)
Intraocular pressure readings with method and timing, per eye.
Anterior & posterior segment
Slit lamp and dilated fundus findings — lids through periphery, recorded per eye.
Assessment
A structured assessment tied to the findings you documented in the exam.
Plan & patient education
The plan for each diagnosis, including follow-up and recommendations.
ICD-10 + CPT codes
Diagnosis and procedure codes generated from the visit, with each charge linked to its supporting diagnosis.
Your dictation lands in your EHR
Doctora is EHR-agnostic. The same dictation workflow works whether your practice runs on RevolutionEHR, Eyefinity, EyeCloudPro, CrystalPM, or OfficeMate — the structured exam flows into the real chart fields your staff already use. You keep your current EHR; there is no migration and nothing to rip out.
And because the documentation comes out structured rather than as a paragraph of text, you skip the part most dictation leaves you with: reading the transcript and retyping it into fields. You review the finished chart and approve.
See all EHR integrations →Built for optometry — by optometrists
Doctora wasn't adapted from a general-purpose dictation engine. It was built from day one for optometry — Doctora is independent and founder-owned, started by an optometrist and her son — so it understands the exam the way you do: laterality, the difference between manifest and cycloplegic refraction, anterior versus posterior segment, the link between a finding, its diagnosis, and the code that gets billed.
That clinical understanding is what lets it turn a loose, spoken dictation into a clean, structured chart instead of a transcript.
Frequently asked questions
- What is AI dictation for optometry?
- AI dictation for optometry lets an optometrist speak their exam findings out loud — in plain, natural language — and have software turn that speech into clinical documentation. Traditional dictation tools stop at speech-to-text: you get a block of narrative text that you still have to organize and type into your chart. Doctora goes further. It understands the optometric exam, sorts every finding and measurement into the correct discrete chart field per eye, generates the ICD-10 and CPT codes, and writes the structured note into your EHR for you to review and approve.
- How is Doctora different from traditional dictation software like generic speech-to-text?
- Traditional medical dictation transcribes whatever you say into the field where your cursor is sitting, as free text. You are left with a paragraph to read, reorganize, and key into the chart. Doctora produces structured data instead of a transcript: it puts visual acuity, refraction, IOP, anterior and posterior segment findings, the assessment, and the plan into their own fields, recorded per eye, and then codes the visit. The result is a finished, structured chart — not a wall of text.
- Can I dictate my exam findings and have them go straight into my EHR?
- Yes. You dictate the visit in your own words, Doctora structures it into the discrete chart fields your EHR uses, and it writes the note back into your record. You review and approve before anything is saved — so the structured documentation is entered for you, but you stay in control of the chart.
- Do I have to dictate in a specific order or format?
- No. You can dictate naturally and out of order — jump from acuities to the plan and back to pressures — and Doctora still routes each finding to the right field. There is no rigid script to memorize and no template to fill in field by field. Speak the exam the way you think about it.
- Can I use Doctora for both dictation and recording the patient exam?
- Yes, and many optometrists use both. You can let Doctora listen ambiently to the visit with the patient, or you can dictate your findings — stepping out of the room to narrate the exam, or speaking findings aloud as you go. A common workflow is to let Doctora listen to the encounter and then dictate the extra detail you want to add, such as refraction numbers, the plan, and patient education. Doctora folds all of it into one clean, structured chart.
- Does AI dictation with Doctora generate ICD-10 and CPT codes?
- Yes. From the dictated visit, Doctora generates ICD-10 diagnosis codes and CPT procedure codes, and links each charge to the diagnosis that supports it — so the documentation and the coding come out of the same dictation, not two separate steps.
- Which EHRs does Doctora work with?
- Doctora works with the leading optometry EHRs — RevolutionEHR, Eyefinity, EyeCloudPro, CrystalPM, and OfficeMate. You keep your current EHR and add Doctora on top; the structured exam flows into the chart fields your staff already use.
- Is AI dictation with Doctora HIPAA compliant?
- Yes. Doctora is HIPAA compliant, encrypts data in transit and at rest, and signs a Business Associate Agreement (BAA) with your practice.
Dictate the exam. Skip the typing.
Speak your findings and let Doctora build the structured, coded chart inside the EHR you already use. Review, approve, done.
Works with your current EHR · HIPAA compliant · No contracts